Turn site voice notes and photos into clear proposals clients sign quicker. Then convert to invoices in a click. Fewer errors, less admin, more wins.
Ditch the paperwork and reclaim your time with Donizo.
Contractors across Europe trust Donizo to handle their quotes and invoices while they focus on what they do best: their craft.
You know the story. You leave a site with solid notes in your head and a few photos on your phone. By the time you sit down to type, details blur, and the scope turns vague. This piece shows why capturing work with your voice and photos—right there on site—cuts errors, speeds approval, and gets you to invoice faster. We’ll cover the problem, how Donizo’s voice-to-proposal flow solves it, how to use it in the real world, and the results contractors are seeing.
According to day‑to‑day contractor experience, a good chunk of callbacks and margin hits come from scope gaps—little things like disposal, making good, or isolating services. It’s common for these to chew up an extra hour or two on small jobs and cause awkward conversations about extras.
Donizo’s voice‑to‑proposal lets you capture project details on site—voice notes, text, and photos—and turns them into a clean, professional proposal you can send the same day. That proposal can be e‑signed by the client, and once accepted, you can convert it to an invoice in one click.
In general, this process takes 10–15 minutes on a small job instead of the 30–45 minutes many contractors spend typing later.
Result contractors often report: 1–2 days shaved off decision time and fewer “Can you just…” messages after starting.
| Feature | Current State | Improvement |
|---|---|---|
| Scope Detail | Short, generic lines | Line‑by‑line scope captured by voice |
| Visual Evidence | Few or no photos | Photos attached for each area |
| Turnaround | 2–5 days typical | Same day or next day |
| Approval Steps | Multiple clarification emails | Fewer questions, decision faster |
| Admin Time | 30–45 minutes per small job | 10–15 minutes on site |
Contractors often find that professional‑looking proposals are opened and read quicker, especially when photos are embedded.
It’s common for e‑signature to cut approval time from a week to 1–2 days on small works. In general, same‑day proposals see noticeably higher acceptance than those sent days later.
A sole trader captures faults and board condition via photos, dictates the remedial scope, and sends the proposal before leaving the street. The homeowner signs that evening. The next morning, access and time window are already agreed—no extra admin.
Many contractors report that reducing duplication (proposal → invoice) saves 10–15 minutes per job and eliminates copy‑paste errors that cause payment delays.
In general, contractors using consistent templates find rework on documents drops, and the team spends less time reinventing descriptions for common tasks.
Outcome often seen: admin reduced by roughly half on that small ticket, with clearer expectations around what’s included in making good versus root‑cause plumbing work.
Yes. Donizo’s e‑signature integration produces a legally binding acceptance in typical residential contexts. Always include clear scope, price, and terms in the document you send for signature. If you work under specific regional consumer rules, include your standard conditions within the proposal PDF so the client sees everything before signing.
Break it down by area or work package as you dictate. Use photos per area. Many contractors find that room‑by‑room or package‑by‑package notes keep the client aligned and reduce later change discussions. Autopilot’s advanced templates help keep recurring multi‑trade scopes tidy.
Yes. The Discover plan supports unlimited proposals with voice/text/image capture, e‑signature, and PDF export (with watermark). If you want custom branding, no watermark, invoicing, payment tracking, and analytics, step up to Ascension. Autopilot adds advanced templates, a margin estimator, multi‑language support, and work report exports.
Commonly, yes. Photo‑backed proposals reduce clarifications because the client can see the context—substrate issues, access constraints, existing damage. Many contractors observe that this alone trims follow‑up emails by around a third.
For small works, capturing voice notes and photos on site typically allows a same‑day send. Many contractors report a 10–15 minute on‑site wrap‑up versus 30–45 minutes at night in front of a laptop. Faster send usually means faster yes.
Talk it through on site. Add the photos that tell the story. Send a clean, branded PDF the same day and let the client e‑sign without friction. Then convert that acceptance into an invoice in one click and keep payments visible. That’s the flow that cuts scope errors, shrinks admin, and gets you on site sooner. If you’re ready to try it, start with the free Discover plan on Donizo, then move to Ascension or Autopilot when you want branding, invoicing with payment tracking, templates, and margin support.
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