Paper signatures stall jobs. See how built‑in e‑signatures move you from on‑site proposal to accepted agreement and invoice in one flow—faster, safer.
Ditch the paperwork and reclaim your time with Donizo.
Contractors across Europe trust Donizo to handle their quotes and invoices while they focus on what they do best: their craft.
Chasing a wet signature is death by a thousand tiny delays. Printer ink, PDFs bouncing around, “I’ll sign tonight” texts that never land. Meanwhile, you’ve got crews waiting and a start date slipping. Here’s the fix: move from on‑site notes to a signable, professional proposal your client can approve on their phone—right now. In this deep dive, we’ll show the problem, how Donizo’s built‑in e‑signature actually works in the field, and the real results contractors report once the signature roadblock is gone.
In general, every wet‑signature loop= adds 1–3 days. Many contractors find that uncertainty invites scope creep, price shopping, and last‑minute “We’ll think about it.” On small interior jobs, that delay is the difference between closing this week or losing the slot entirely.
A common mistake is treating a “Looks good” text as approval. It isn’t. Without a clear signature tied to scope, pricing, and assumptions, you’re exposed. If the client disputes a line item later, you’ll spend time (and margin) proving intent.
You survey a dripping shower valve at 10:00 a.m. You email a PDF at 7:00 p.m. The client opens it tomorrow at lunch. By then, they’ve also called another plumber. You didn’t lose on price—you lost to response friction.
Commonly, 30–50% of proposal stalls happen at the signature hand‑off. Donizo removes the hand‑off—signature is baked into how you send the proposal, not a separate step or third‑party detour.
In general, small jobs approved the same day jump noticeably when clients can sign in under one minute. Many contractors find that attaching 5–10 annotated photos reduces “But I thought…” conversations by half.
Edit the scope, regenerate, re‑send. The portal shows the updated document, and the client signs the final version. No mystery about which file is the “real” one.
| Feature | Current State | Improvement |
|---|---|---|
| Signature | Print, scan, email | Tap to sign on phone; 1–2 minutes |
| Scope Clarity | Text threads and separate photos | Photos and assumptions inside the signed PDF |
| Version Control | Multiple file names and edits | Single, portal‑hosted record signed by client |
| Admin Time | Evenings spent re‑sending | Capture → send → sign in one flow |
| Billing Handoff | Manual re‑entry to invoice | Convert accepted proposal to invoice in one click |
A handyman service quotes a door slab swap and casing repair. Historically, they’d email a PDF at night and wait a day or two. With Donizo, they capture on site, send a signable proposal within 20 minutes, and get midday approvals. In general, wet‑signature delays cost them at least a day; now they book the crew while the prospect is still engaged.
If you’re testing the flow, start on Free and close a couple of jobs with e‑signature. When you want branded PDFs without a watermark and seamless invoice + payment tracking, Ascension is the practical step up. Autopilot adds the deeper tools for teams who price frequently, present in multiple languages, and export work reports.
Yes—when done correctly. In the US, ESIGN and UETA recognize electronic signatures as legally valid if there’s intent to sign and a record that can be retained. In the EU/UK, eIDAS provides a similar framework. Donizo’s e‑signature provides a signed record tied to the proposal content for legally binding acceptance. Always include clear scope, price, and acceptance language.
Yes. Clients open the proposal link, review, and sign with a finger or mouse in the portal. No app installs required. Most homeowners complete the signature in well under a minute.
Issue a revised proposal and re‑send for signature so the final scope and price match the agreed document. Avoid editing a signed file. Keeping each version clear protects you and keeps the schedule clean.
Absolutely. Use Donizo’s voice, text, and photo inputs. Many contractors find that including 5–10 precise photos and explicit assumptions dramatically reduces misunderstandings later.
With Donizo, you can convert the accepted proposal to an invoice in one click. On paid plans, you can also track payment status to keep cash flow visible.
If signatures keep pushing your start dates, the fix isn’t more emails—it’s removing the signature friction entirely. Capture on site, send a professional proposal, let the client sign digitally, and push straight to invoice without re‑typing. That’s how you protect margin and momentum.
Want to try it on your next job? Create a proposal by talking through the scope, add a few photos, and send it ready to sign with Donizo. Close the loop= while the client still has your work fresh in mind.
Discover more insights and tips for your construction business
R‑410A is phasing out and A2L refrigerants are in. See whats changing, how it impacts installs, pricing, and proposals, and the moves to make now.
Wildfire-resilient retrofit demand is rising. See whats changing with WUI codes, insurance, materials, and how to price, package, and deliver in 2025.
Home insurers are tightening water‑damage rules. See whats changing, how it affects your scopes, and practical steps to protect margin and win work.
Cut admin time after a client says yes. See how linked proposals, e‑signatures, and one‑click invoices keep small teams moving and cash flowing.
Turn site notes into signable proposals in minutes. Voice, photos, and e-signatures cut admin, speed approvals, and get you to invoice faster.
Turn site notes into a clean PDF clients open, read, and sign. See how Donizo’s Send Proposal flow cuts admin and speeds approvals for small teams.